Who we are:
Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.
For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.
What you will do:
Inbound Arrangement:
Arrange import shipment:
- Coordinate with project team on estimate delivery date to site
- Coordinate with procurement, shipper and freight forwarder to meet the target delivery date
- Get approval from Project Manager to proceed with the recommended freight forwarders by procurement
- Release shipping instruction to shipper
- Follow up on booking confirmation, cargo collection date, shipment date
- Verify shipping documents including invoice, packing list, BL and Form E.
- Coordinate with appointed forwarding agent to prepare for import custom declaration
- Raise EGPR for immediate import duty and tax payment
- Monitor shipment status and update to project team until the cargo arrived warehouse
- Perform GRN once cargo arrived warehouse
- Represent L&D Team in HVAC weekly meeting and present the tracker for all projects
Arrangement from local factory:
- Arrange transportation from factory to designated warehouse
- Perform GRN once cargo arrived
Outbound from warehouse/ local factory:
- Received approved Material Requisition Form (MRF) from project team
- Get confirmation from warehouse/factory on cargo dimensions and suggestion of truck size required
- Confirm if the transportation rate is available in the agreed TSA.
- Proceed with truck booking with the requested arrival date and time
- Prepare Delivery Note and alert warehouse team on the collection date in advance. Warehouse need to book crane 1 day in advance if crane is required to load the cargo. (Normally cargo from local factory does not require crane)
- Provide truck details to project team in charge
- Monitor until cargo successfully delivered
- Request for acknowledged Delivery Note
- Provide Delivery Note to BU for them to proceed with billing
Process logistic related invoice
- Verify transporters, freight forwarders and warehouse invoice
- Raise payment request and get necessary approvals
- Submit to finance team for payment arrangement
Prepare documents for yearly stock take
- Prepare list of stock take
- Assist to provide necessary documents required by auditor
- Bachelor's degree in any field.
- Preferably with 2-year work experience in administrative or Logistic work.
- Moderate knowledge and proficiency in MS Excel, and MS Word.
- Good communications skills, patient with customers and able to converse well in English.
- Fast-learner, and able to do multi-tasking.
- Well-organized and able to keep and maintain good filing system of both hardcopy and softcopy.
