We are seeking a Sr. Proposal Specialist to join our federal team at our Huntsville, Alabama location. Under direct supervision, develop and prepare assigned section(s) for Request for Proposals (RFP), Requests for Qualification (RFQ), Limitations of Funds Notifications, Project Set Up, RFP Set Up, CPARS, Business Development Support, Booking of Projects, Release of Claims, File Retention, Direct Contract Support, Engineering Change Proposals (ECP), and team reviews to ensure accurate content and timely completion in support of acquiring potential sales. Works as an integral part of the Proposal Team and Operations Team performing a range of duties including communications with external customers.
At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.
Pay Range: $90,000 - $100,000. Negotiable based on experience.
Work Schedule: 7:30 AM Thru 4:30 PM, M-F. Overtime as needed
Benefits: Eligible for benefits on first day of employment
Vacation: 3 weeks of paid vacation, 5 sick days, 3 floating holidays and 10 standard holidays per calendar year (6.5 weeks of paid time off in total)
Travel Required: None, all work is based at this location. (No Remote or Hybrid based work.)
As a Sr. Proposal Specialist, you will:
- Review solicitations and customer requirements (RFPs, RFQs, etc.) in order to provide thorough responses for his/her assigned proposal sections. When assigned, create a file for the RFP, update the Proposal Calendar and team board, create appropriate cover letter, update service order forms with finance, create/update pricing sheets, coordinate with finance for current labor rates, respond to Govt for site visit information, questions (submitted via email/ProjNet), Bid Decisions, Questions, and finally the Proposal; update Proposal Dept. Database and SalesForce with submission information. All files are reviewed by Proposal Team Lead and Site Manager prior to submission. All files are approved by Delegation of Authority prior to submission.
- Receives price proposal information from our internal customer and prepares final pricing documents for submission to our customers. Internal customer: Sales Department; works with subcontractor quotes and verifies information is accurate; pulls pricing from Federal Systems Estimator (FSE); verifies all rates are accurate. Communication with external customer, both written and oral.
- Sanitize pricing documents for submission to customer. Verifies all rates are accurate, all quotes are attached and accurate, verifies all documents are accounted for; to include all DOA approvals.
- Produce pricing documents, accept technical documents from Corporate Proposal Team, assemble and submit proposal and/or Engineering Change Order documents as required via electronic means (DoD SAFE, ProjNet, Email, (ECPs - RMS).
- Support multiple projects (30 or more), prioritize assignments and complete tasks within firm deadlines and in a team environment (project communications to government/customers to include follow up, financial booking of project, set up projects and maintain in Procore and SalesForce, distribute and log awards, modifications and RFPs (Procore, SharePoint, Access),maintain current funding rollup of projects (Excel CIS form and logs), maintain approvals, maintain files for file retention requirements). Completes the CIS form (Excel form) and booking information for review by the Operations Team prior to submitting to the Corporate Finance Team for every contractual transaction (awards, modifications, and closeouts – prime and third-party projects).
- Responsible for CPARS, (Contractor Performance Assessment Reporting System) Provides for the maintenance of the CPARS database, notifies the Operations Team and others of new CPARS, tracks CPAR performance, participates with the proposal team to provide CPARS when needed. Submits rebuttals to the government for CPARS that the Operations Team rejects and approves CPARS in the government system.
- Support of Business Development Manager and Corporate Proposal Team - submit third party RFPs through PIEE (Procurement Integrated Enterprise Environment), ProjNet (Govt Inquiry System for Design/Construction Review Platform); provide SalesForce Reports (Sales & Marketing Software), access and navigate GovWin (Market Intelligence Platform for Govt Contractors) and Sam.gov (System for Award Management)for current solicitation information, pull CPAR information and work with past performance data.
- Provides information and examples regarding RFP/RFQ and/or contract and proposal requirements to project development and proposal personnel. Provides guidance to the team and incorporates Corporate Contracts when needed.
- Coordinates, participates in, records and distributes results of debrief and contract negotiations when needed.
- Works with the Business Tool team to assist with FSE (Federal Systems Estimator) reviews, updates and tests.
- Provides input on errors found and presents ideas for improvements. Works with the Business Tool team to assist with Procore (Construction Management Platform), SalesForce (Sales & Marketing Software) and other databases to keep them accurate. Reports issues, errors and improvement suggestions.
- Trains less experience Proposal Specialists. Provides training in CPARS (Contractor Performance Assessment Reporting System) for back up. Provides weekly report to Site Manager.
- Participates in Team Activities and projects with and outside of the Proposal Team. Provides back up for Proposal Team Lead.
- Performs other duties and projects as assigned.
Required Qualifications:
- Bachelor's Degree or equivalent experience.
- Bachelor's degree in communications, marketing, technical or business discipline desired 4 years as significant contributor to Federal government proposal preparation.
- Total of 10 years related experience with pricing of winning proposals.
- Government financial experience.
Preferred Qualifications:
- Familiarity with Federal Acquisition Regulations (FAR) and DFAR
- Understanding of CUI and handling of CUI documents and information
- Heavy Organizational Skills
- Secret Clearance or Ability to Obtain
- Team Player
- Good Communication Skills
- Self Motivated; able to work without supervision
Note: Software Used in this Position
- Procore (Construction Management Platform)
- Federal Systems Estimator (FSE)
- SalesForce (Sales & Marketing Software)
- Resident Management System (RMS)
- CPARS (Contractor Performance Assessment Reporting System)
- Gov (System for Award Management)
- DOD Safe (DoD Secure Access File Exchange)
- GovWin (Market Intelligence Platform for Govt Contractors)
- Microsoft Office Suite (Must have advanced experience with Excel)
- Access Database
- PIEE (Procurement Integrated Enterprise Environment)
- ProjNet (Govt Inquiry System for Design/Construction Review Platform)
- SharePoint (Document Mgmt. Platform by MS)
- Visio (Diagramming/Vector Graphics Application MS)
- Adobe Acrobat Pro (Creating, Editing, Managing PDF documents)
Who We Are
The primary mission of Johnson Controls Navy Systems is to supply Chilled Water Air Conditioning, Refrigeration Systems and associated equipment to the US Navy and US Coast Guard. Johnson Controls Navy Systems is a part of the Johnson Controls Federal Systems business. Our robust, high reliability products are designed, manufactured and tested in York, PA to military and other stringent customer specifications. Most of our designs are custom engineered for the specific application
If you’d like to learn more about who we are, what we do, and the systems and products we work with please check out our “Who we are” video on Youtube to learn more. (Around 2 minutes long)
https://www.youtube.com/watch?v=AD9TF3ANMxU
Recently, Johnson Controls has been recognized by several organizations for leadership in Environment, Sustainability and Governance, as well as innovations in smart building platforms:
Johnson Controls is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers
Division: JCFS (Johnson Controls Federal Systems)
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