Production Administrator
Silent Aire – Dublin
What you will do
As a Production Administrator, you will play a vital role in supporting the smooth operation of our production function. Reporting to the Plant Manager, you’ll handle a wide range of administrative tasks that keep our team organized and efficient.
What You Will Do
- Manage payroll queries, holiday requests, and maintain accurate holiday records.
- Assist with onboarding new employees in Workday and provide limited access to the TMS system.
- Support recruitment activities and administrative tasks for new hires.
- Review and resolve daily clocking issues, ensuring accurate job allocations.
- Maintain up-to-date employee files, including attendance records.
- Promote and assist employees with company benefits such as healthcare and pension applications.
- Handle HR-related administrative requests (e.g., pension forms, contracts, paternity forms).
- Coordinate new hire inductions, access badge allocation, and locker assignments.
- Monitor and maintain PPE and contract cleaning stock levels.
- Process production floor orders, purchase orders, and tool requests.
- Manage printing, labeling, and laminating requests for outgoing AHU units.
- Provide reception cover as needed, maintain visitor logs, and manage gate control.
- Schedule meetings and training sessions, including room bookings.
- Prepare daily DSU details and provide additional information for supervisors.
- Keep company notice boards updated and organized.
- Perform other administrative duties as required.
What We Look For
- Strong communication skills with the ability to engage employees and management at all levels.
- Confidence in liaising with auditors, regulatory representatives, customers, and vendors.
- Excellent computer literacy and proficiency in administrative systems.
- Ability to deliver staff presentations when required.
- Solid understanding of HR policies, practices, and operational challenges.
- Highly organized with exceptional attention to detail and accuracy.
- Ability to work under pressure and meet deadlines.
- Proactive, solution-oriented mindset with a high level of integrity and confidentiality.
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