Johnson Controls
-
Carolina,
PR
Johnson Controls is a world class employer where ingenuity and excellence are welcome. We are a global market leader in Automotive Experience, Building Efficiency and Power Solutions with over 140,000 employees in 125 countries. For over a century, Johnson Controls has been working to find new ways to improve the places where people live, work and travel, which in turn gives our employees the chance to change the world. At Johnson Controls, you’ll be challenged to innovate and encouraged to apply your talent and knowledge in an environment that values teamwork, integrity and diversity. Join us now! Your Ingenuity is welcome! JCI is an Equal Opportunity/Affirmative Action employer, and as such does not discriminate in its recruiting and selection process based on disability or handicap status. If you are a person with a disability and you need an accommodation during the application process, please call our Talent Acquisition Hotline at (414)-524-8999 and press option #0.
RESPONSIBILITY LEVEL:
Under general direction, works in concert with Branch Manager, Branch Installation
Manager, Project Engineers and Lead System Specialists to ensure consistent delivery of
services and assure internal financial commitments. Researches and obtains information for
routine and moderately complex reports, tasks and assignments. Expedites and completes the
delivery of project or sales related administrative tasks to ensure customer expectations as
well as internal project financial commitments are met.
PRINCIPAL DUTIES:
Systems Operations Support
1. Using Johnson Controls tools and standards, processes subcontracts (EPA & Std),
subcontractor invoices. Organizes and maintains all subcontractor documentation
(certificate of insurance, bonding, etc.).
2. Coordinates Johnson Controls invoice processes, subcontractor requirements (such as,
certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue
plan.
3. Assists the project owner by placing material orders, releasing orders and tracking
material shipments and changes in delivery dates, creating field purchase orders.
4. Generates subcontracts, safety documents and may release payments to subcontractors
or associated invoices with A/R invoices, through pay when paid (PWP) process,
under guidance from the project owner.
5. In conjunction with the Branch / Region, identifies and sets up Electronic Procurement
Agreements (EPA) for subcontractors or approved vendors. Tests and troubleshoots
the process as necessary.
6. Assists the project owner in completing simple project billing schedules in the
appropriate format within specified timeframes.
7. Assists the project owner and Shared Services Center Collections in contacting and
collecting overdue payments from clients as necessary.
8. Sets up project files, types meeting minutes, completes daily, weekly or monthly
project related reporting forms, files, faxes or copies project documents, and performs
other general administrative project support.
9. Completes requests for information, processes Commercial Cost of Quality claim
forms, transmittal letters, customer warm-up letters, project organizational charts,
certified payroll, owner directed insurance, etc.
10. Coordinates internal / external project or client related meetings.
Manages incoming / outgoing project related mail, contract documents, submittals and
design documents as necessary.
12. Assists the project owner in updating and scheduling JCI labor, material and
subcontract labor within the project Installation Information System (IIS) for the
purpose of projecting planned project costs.
13. Researches and reconciles contract mischarges. Performs project cost transfers (CTS)
as required for the project owner.
14. Assists the project owner in managing the Contract Closeout process to ensure the
timely closure of projects. Coordinates the Installation Transfer, Warranty letter and
Customer Contact / Survey process as required.
Sales Support
15. Assists new agents with SMIS set-up and schedule training, as necessary.
16. Continue SMIS support for agents as determined by branch.
17. Assists branch managers with the securing and booking process on the by: following
up on approval status to insure timely booking, securing contract documents with
approved T & C's, securing required signatures, and distributing and following up on
documents for Pre-entered & Letters of Intent.
18. Assists Sales and the project owner in booking the related Change Orders and
revisions within CBS and CMS (printing required documentation from Yorkworks),
General Support
19. May provide assistance by researching Branch budget variations and following up on
corrective plans.
20. May perform day-to-day Branch financial transactions.
21. Maintains and tracks Branch assets as required.
22. May perform duties of Administrative Assistant if role is not present in Branch, if
present provides backup support.
23. Performs other duties as required to support the Field Administrative processes within
the Branch.
24. Supports and backs up other Operations Specialists and other Branch / Regional
financial / administrative personnel as required.
Qualifications
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High school diploma plus a minimum of 3 years related work experience, preferably within the contracting/sales, construction or technical work environment; Associates degree preferred.
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Must have proficient computer skills within the following applications: Advanced Microsoft Word, Excel, Access, Desktop Publishing and Internet business application usage.
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Must demonstrate the ability to perform work independently and possess solid organizational skills and attention to detail.
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Strong interpersonal skills to effectively communicate with both internal and external clients.
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Ability to handle a large and diverse number of projects, tasks and issues with tact, cooperation and persistence.
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Ability to prioritize work activities based upon financial impact to desired business goals.
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Experience with basic project accounting or costing principals is desired.
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Ability to multi-task and handle fast paced, high pressure situations.
Job
System Operations & Management
Primary Location
PR-Carolina
Organization
Controls North America
Carolina, PR
Carolina, Puerto Rico
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